(1-Year Contract)
SALARY
:
R308 154 – R362 994 per annum (Level 07). Plus 37% in lieu of benefits. The
successful candidate will be required to sign a performance agreement.
CENTRE
:
Gauteng Division of the High Court: Johannesburg
REQUIREMENTS
:
Matric certificate. One (1) to three (3) years’ secretarial experience or as an
office assistant in a legal environment. A valid driver’s licence. An LLB degree
or a minimum of 20 modules completed towards an LLB, BA / Bcom Law
degree will serve as an added advantage and results must accompany the
application. Shortlisted candidates will be required to pass a typing test. Good
communication skills (verbal and written). Administration and organizational
skills. Exceptional interpersonal skills. Ability to meet strict deadlines and to
work under pressure. Attention to detail. Customer service skills and excellent
typing skills including Dictaphone typing. Confidentiality and time
management. Computer literacy (MS Word) and research capabilities.
DUTIES
:
To ensure attendance and screening of all incoming and outgoing calls. To
ensure that appointments and meetings of the Judge are diarized. To ensure
that the judgments are typed, and correspondences are filed accordingly in the
right sections. To ensure that signed Judgments and orders handed down in
court or virtually are sent to the typist and the library (Judgement only). To
ensure that all visitors are received, screened and their queries are attended
to. To ensure that all incoming and outgoing documents are recorded and filed.
To ensure that stationery for the Judge is ordered and collected. To ensure that
the court files are ready and Judge has all documents in the file on time as per
duty roster. To ensure that all files received from various section(s) are verified
by the Registrar of that section. To ensure that the register of reviews is up to
date and signed on receipt and return of reviews to the review Clerk. To ensure
that he register/template of the reserved judgment is updated and notifying the
Statistics officer as well as the office of the Judge President when judgment
has been handed down. To ensure that the transcribed judgments from
transcribers reach the Judges for approval and signature. To prepare court rolls
for Opposed Motion and Urgent Court and distribute to stakeholders. To ensure
that the Heads of Arguments from various stakeholders are received filed and
verified. Informing parties involved via e-mail and or telephonically of time and
date when reserved judgments will be handed down, further notifying them on
how the judgement will be handed down. To ensure that the bench book of the
Judge is prepared, and files are in court before the court starts or before Judge
enters the court. To ensure that all stakeholders involved are present in court
before commencement of proceedings. To ensure that all cases are called and
recorded as per court roll. Calling the case number and the parties’ names on
record before Judge can allow parties to start with their matters. To ensure that
the correct Oath ID or declaration is administered in court, when required. To
ensure that the exhibits are handled, controlled and noted professionally and
captured accordingly. To ensure that the correct order is endorsed on the file
and or on Caselines after it was granted by Judge in court. To ensure that all
the travel, accommodation arrangements are in order on time, attend to sign
the documents being signed prior approval. To ensure that the Judge’s logbook
is submitted on or before 5th of every month to the Transport Officer. To ensure
that the car is booked for either maintenance and service, receive the preauthorization for the Judge’s vehicle. To remind the Judge of the invoices so
that the submission of the S&T claims can be processed. To ensure the
submissions of Cell phone and 3G data claims for process purposes. To ensure
that court roll(s) is submitted to the Statistical Officer on or before every Friday.
To ensure that all updates on the loose leaf’s in the Judges library are attended
to.
ENQUIRIES
:
Technical enquiries: Ms S Letlaka Tel No: (010) 494 8589
HR enquiries: Ms T Mbalekwa Tel No: (010) 494 8515
NOTE
:
The Organisation will give preference to candidates in line with the
Employment Equity goals