R308 154 per annum (Level 7)
CENTRE
:
Bhisho
REQUIREMENTS
:
A Three-Year Degree (NQF level 7) National Diploma (NQF Level 6 as
recognised by SAQA) in Office Administration coupled with Minimum of 2 years’
experience in Administration under Budget environment.
DUTIES
:
Provide Secretarial / Receptionist Support Service To The Directorate; Render
secretarial services and management of diary for the Chief Directorate Perform
advanced typing. Operate and ensure that office equipment is in good working
order. Coordinate and sensitize / advises regarding engagements. Compile
Schedules of all appointments. Coordinate And Render Administrative Support
Services To The Directorate: Ensure effective flow of information and
documents from and to the Directorate. Ensure safe keeping of all
documentation within the Chief Directorate. Scrutinise routine submissions /
reports and make notes. Respond to enquiries received internal and from
external stakeholders. Draft document as and when required. File documents
for the Chief Directorate as and when required. Collets, analyse and collates
information when required. Clarifies instructions and notes on behalf of the
Chief Directorate. Coordinate travel arrangements. Prioritise issues of the
Chief Directorate. Manage leave register and telephone Accounts. Administer
procurement of standard items (stationery & refreshments). Obtain necessary
signatures on documents items like procurement and monthly salary reports.
Provide Support to the Director Regarding Meetings and Directorate Meetings:
Scrutinise documents to determine actions / information/ other documents
required for the meeting. Draft agenda for meetings. Collects and compiles
necessary documents as when required. Record minutes / decisions and
communicates to relevant role players, follow-up on progress made. Prepare
briefings notes as and when required. Coordinates logistical arrangement for
the meetings when required. Render Support in The Administration of the
Directorate’s Budget: Collects and coordinate all documents related to the
Chief Directorate budget – Assist in determining funding requirements for the
purpose of MTEF budget. Keep records of expenditure commitments, monitor
expenditure and indicate if there are possible over and under spending Check
against BAS reports to ensure that expenditure is allocated correctly. Identify
and consult of possible need to move funds between items, and draft memo
for this purpose. Compare the relevant Public Service and draft memo for this
purpose. Coordinate reports within the Directorate: Compile progress, monthly
and management reports. Consolidate the submission of Annual Performance
Agreements and Performance Assessments for the Chief Directorate – Make
follow ups on outstanding reports and prepare report for submission.
Coordinate inputs and compile integrated performance reports, Compile
integrated IYM reports – Compile and integrate the budget – Validate the PMDS
Submissions for the Chief Directorate – The Chief Director may direct you to
coordinate the work of the directorate/s.
ENQUIRIES
:
Ms T. Nkonyile at 083 8755 707 / Ms. O Mjali at 060 5808 917 / Ms. B Ndayi
060 573 5574 For technical glitches send an email to:
Theliswa.nkonyile@ectreasury.gov.za / Or Olwethu.mjali@ectreasury.gov.za
(NB: For Technical Glitches Only – No CVs).
NOTE
:
EE Target: White Female